Protect the observation before it becomes evidence

A plate read can support an alert, an investigation, or Vio’s case. Its integrity matters before any of those workflows begin. A Veramast Watchpost keeps the plate observation and crop, and seals the record before storing or uploading it.

Sealed means the record cannot be read by anyone the school has not authorized. What the camera holds while it waits to upload, and what it sends when it does, is sealed the whole way.

Stored plate records stay sealed if a camera is taken. The camera does not hold the keys needed to open them. That protects the plate records; a physical incident still needs the school’s response and Veramast’s camera revocation and servicing procedures.

When a record arrives, it appears for the school in the Entry log with the plate, the time, the direction, the lane, the camera, and the crop. Only people signed in at that school, in a role that allows it, see it. Opening a crop at full size leaves an entry with the person’s name and the time, so the school can read who looked. The front office reads the Entry log the way it reads any list, one row per read, and opens a crop only when it wants the photo.

Veramast’s own staff can see a school’s records only through access the school is told about. The school’s owners get an email naming the staff member and the reason, and the access stays listed afterward.

When an investigation needs evidence, the school exports a pack. It is designed so that someone outside Veramast, such as the school’s attorney or a district reviewer, can confirm that a record is the one its camera made and that it has not changed since, without taking Veramast’s word for it.

When a plate is corrected, the original observation remains available beside the resolved plate. A later reviewer can distinguish what the camera recorded from the correction and read the recorded history.

A parent registering a vehicle in August may be asked for sensitive details, and the school’s form asks for them only where the school has chosen to. They are held sealed from the moment the request is sent. A person in the front office who needs to check one opens that item on purpose, and the opening is written down with their name.

Retention is the school’s setting, within the limits its contract and its jurisdiction set. When a school shortens retention, a confirmation says what will be deleted before the change is saved. The Data and privacy page states in plain sentences what is kept and for how long, so a parent who asks how long the school keeps a photo of the family’s plate can be handed the answer.