Apply eligibility rules with notice and a reason

An eligibility policy can change the permissions a student holds on campus. Staff need to explain that change to the family: which rule applied, which records it used, and when it takes effect. Veramast keeps that explanation with the result, alongside the vehicle and permit context used across the platform.

A school publishes a policy: a named, dated set of rules. Each rule says, in a sentence a parent can read, that a measure over a stretch of time, compared against a limit, leads to an outcome. “More than eight unexcused tardies in a term places parking at risk” is an example of the form. The school chooses its own rules and its own numbers.

The outcomes are warn, place at risk, revoke, and restore, and a student’s standing reads Eligible, Warned, At risk, or Revoked. A school counts each measure one way, so a tardy on the standing screen is a tardy everywhere else in the product.

When a standing changes, the reason is written at that moment: the sentence, the numbers, the dates, and the source. When the office looks at the standing next month, it reads exactly what was written then.

The school keeps the earlier results too. If a parent calls about what happened on the fifteenth, the office can open the fifteenth and read what Veramast concluded that day and why.

When a result worsens to a revocation, the standing screen shows the result and the date it takes effect. No permit is suspended before that date. The school sets the length of that notice period in its own policy.

Before the date arrives, the student is told, and so are guardians where the school has chosen that. The notice uses the rule’s words and the records that produced the result. Staff can inspect that basis before a revocation changes a permit.

An administrator can override any result at any time. The override takes a reason, an effective period, and the author’s name, and it wins. Say a student’s tardies came from a bus that ran late all month: the administrator records that, and the standing follows the person’s decision. The override is itself a record the school can read.

A school can also write a rule whose outcome is restore, and that change explains itself in the same way. Rules live in Settings, under Campus. The students whose standing changed collect in a saved view in Vehicles.

Eligibility evaluates standing; it does not itself issue a citation or authorize a tow. Vio’s case workflow has a separate approved ruleset and permission check for those actions. A school can connect the work without confusing an eligibility result with permission to enforce it.

Before a school publishes a policy, it can run it against its real data and read a report of which students it would affect and why. Nothing is recorded and nobody is told, so a school can find out that a threshold is too tight before a family ever sees a notice.